The Graduate School
G-1 Communications Building
Seattle, Washington 98195-3770
These are merit-based awards to enable graduate students to pursue academic programs and research.
NOTE: If students are NOT paid through the UW payroll the following information does not
The University of Washington does not withhold federal
income taxes on fellowships and traineeships, and this income will not be
reported on a W-2 form for the student. Fellows and trainees will receive a
letter from the Payroll Office in January that tells them the income from
fellowships or traineeships. For further information, fellows and trainees
should consult IRS Publication 970 (http://www.irs.gov/publications/p970/ch01.html
or in pdf:
Tuition, Technology Fee, Insurance
Fellowships and traineeships vary considerably. Each fellowship and traineeship
will have its own set of guidelines and restrictions, usually set by the funding
agency. Following are the UW procedures concerning fellowships and traineeships:
--THEN he or she qualifies for an Non-Resident Differential (NRD) waiver.
- If the fellowship provides a RESIDENT tuition waiver, it MUST BE
REQUESTED by submitting a Student Aid Authorization Form to Student Fiscal
Services or entering the waiver on-line. The cost of tuition is usually charged to the
appointment distribution budget.
Student Aid Authorization Forms are
available at Student Accounts.
Student Fiscal Services processes waivers requested on a Student Aid
Authorization Form. Information can be found at:
- If a NON-RESIDENT fellow or trainee:
- Is paid through the UW payroll system, AND
- Has an active distribution for at least 5 of the 6 pay periods per quarter,
- Fall quarter 9/16-12/15
- Winter quarter: 12/16-3/15
- Spring quarter: 3/16-6/15
- Summer quarter: 6/16-9/15, only 2 consecutive pay periods necessary [For GAIP, the consecutive pay periods
must be within class Session A and/or Session B.] AND
- Receives a stipend of AT LEAST $500 PER MONTH, AND
- Is registered for at least 10 credits (except summer when the minimum is two credits unless more is required by the terms of the grant funding the
fellowship or traineeship).
NRD waivers are automatically placed on the student's account.
- Waivers, exemptions, and graduate appointee insurance will not be processed
until the appointment that makes the student eligible is entered in the HEPPS
- If the student's tuition statement does not reflect the NRD exemption by the beginning of the third week of the quarter, please
contact the Fellowships & Awards Office of the Graduate School immediately at firstname.lastname@example.org or 543-7152.
- NRD waivers are placed ONLY for graduate fellows & graduate trainees
in job codes 0859, 0860, 0861, 0863 & 0864. Consult Academic Personnel about senior fellows and trainees.
- Graduate students must be registered for the required 10 or
more credits (except summer when the requirement is at least 2 credits) or have
a petition for reduced enrollment approved by the Graduate School. The Petition for Reduced Enrollment form and instructions can be found at:
- If the above conditions are met AND the monthly stipend is
AT LEAST $800 per month, then fellows and trainees are eligible for the
graduate student appointee health
insurance (GAIP) for themselves and a portion of the cost of insuring their
- For appointments that are at least $800 per month, for at least 5 of the
6 quarterly pay periods, use job class code 0863 for fellows and 0864 for
trainees. The insurance eligibility is AUTOMATICALLY determined by information
from the HEPPS (payroll database).
- The payroll (benefits) load rate is charged to the appointment distribution budget. For current load rates,
please go to: http://www.washington.edu/admin/finacct/loadrate.html.
- Eligible students are automatically enrolled each quarter but must do online enrollment of his/her
dependents by the deadline for the quarter.
- Students must be registered for 10 credits by the 10th day of the quarter.
- Eligibility is derived from information in HEPPS by the Benefits Office.
- Eligibility requirements differ in summer quarter. For information, go to:
Graduate Appointee Insurance--summer eligibility
For eligible graduate appointees if the distribution budget is type 01 and class 31, or type 05, then a central administrative budget is
automatically charged the technology fee. The payroll distribution budget is charged the tech fee if budget type/class is other
than the type/class listed above.